Taking a Look at The Importance Of Digital Document Storage
Here in the United States and in many other places all throughout the world, the age of technology has really and truly arrived. Technology has become integral to many aspects of life and many companies and places of business have even begun the process of converting documents from paper into a digital medium. There are many reasons to take advantage of digital scanning services, and digital scanning services are becoming ever more popular all throughout the work force.
Digital scanning services are in part becoming so widely popular because paper filing systems simply do not work in the way that they should much of the time. Paper filing systems often actually end up causing more problems than they solve, as up to seven and a half of all paper documents end up getting lost completely and nearly five percent more (three percent, to be exact) are temporarily misfiled. This, in addition to the five minutes it will take to find even a file that has been correctly filed and it is in the right spot, amounts to a huge amount of lost time in the typical work force as well as huge loss of productivity of the employees who work there through what is often no real fault of their own.
And paper filing systems are expensive, small costs (and larger ones) that quickly begin to add up over the course of time. A typical document that does not end up getting lost or misplaced ever still ends up costing around twenty dollars to file. If you do end up misplacing said document, however, it is more likely to cost an additional one hundred dollars, adding up to one hundred and twenty dollars in total, an amount of money that is certainly quite significant for just one document. If you lose the document entirely and give up all hope for recovering it, it is not unlikely that it will end up costing as much as two hundred and twenty dollars in wasted labor by the time that everything is said and done. On top of this all, paper documents waste a great deal of paper, something that we here in the United States and our entire world as a planet simply can no longer afford to do. But with a paper filing system, it is hard – even impossible – to avoid, and the typical paper filing system is likely to use thousand of sheets of paper, about ten thousand for every office workers all throughout the country. In total, it is estimated that there are around four trillion paper documents in the United States alone. This is a growing number, one that increases by as much as twenty two percent for each and every year that we pass.
Document scanning on site can help to help your company or other such place of business make the change to the digital filing system. There are a number of reasons that digital filing systems are far superior to paper one and that document digital scanning services and on site scanning services are well worth the overall process. The process of document digital scanning services, converting documents, and converting microfiche will leave you with a digital system that is, on a whole, much easier to navigate than your old paper one. In fact, such a system will be infinitely more convenient as well, as scanning onsite will allow you to have every document you could possible ever need at the tips of your finger tips. You will also be able to access of all of your documents right there are on your computer, desktop or laptop alike. This will allow you to work remotely if need be, and will also provide the ability to make as many back ups of any document as you would like, preventing if not fully eradicating even the potential of said document or documents even being at risk of becoming permanently lost.
Digital scanning services can be used by just about any company that has not yet switched over to a digital filing system, and is one that is likely to be more than worth it in the end.